AI WHATSAPP CRM — DENTAL CLINICS

Your Clinic Books
Patients While You Sleep

DentGlow's SmileGuard AI agent handles every WhatsApp enquiry — answering dental questions, detecting booking intent, and completing the appointment flow 24/7 without any manual effort from your team.

Get This System See Demo
SmileGuard AI — Always On
WhatsApp Compliant
Per-clinic Deployment
24/7
AI replies, always on
0
Missed enquiries
Auto
Bookings, no staff needed
Built with React Node.js Supabase WhatsApp Business API AI Agent (SmileGuard)
THE PROBLEM

WhatsApp leads walk away
because no one replied in time

Clinics get messages at 9 PM, on Sundays, and during packed appointment hours — but nobody is available to respond immediately.

Delayed or No Replies

A patient messages at 8 PM about tooth pain. The clinic replies the next morning. By then they've already booked somewhere else — and that lead is gone forever.

Unqualified Conversations

Receptionists spend time answering repetitive questions about prices, timings, and treatments instead of focusing on booking qualified patients into actual appointment slots.

No Lead Visibility

Nobody knows how many patients messaged this week, how many got responses, or how many converted into appointments. Revenue potential stays invisible and unmeasured.

BEFORE VS AFTER

What your clinic looks like
with DentGlow running

Without DentGlow

WhatsApp messages missed after hours and on weekends
Receptionist manually qualifies every single enquiry
Booking process takes multiple back-and-forth messages
Dental queries answered inconsistently or not at all
No follow-up after an enquiry goes cold and silent
Zero visibility on leads, patients, or conversions
Every appointment manually entered by staff into records

With DentGlow

Every message gets an instant AI reply — day or night, any day
AI qualifies intent and collects name, phone, time preference
Full booking flow completed inside WhatsApp automatically
SmileGuard answers dental FAQs accurately every time
Auto follow-up fires after 24 hours of silence
Dashboard shows leads, pipeline, appointments, and revenue
Appointments auto-saved to dashboard — zero staff effort
HOW IT WORKS

From first message to
confirmed appointment

The AI handles the entire flow — your staff never needs to touch it. Every conversation ends either with a booked appointment or a saved lead for follow-up.

Dental clinic
AI handles the booking — staff just show up
1

Patient Messages

Patient sends a WhatsApp message about any dental concern — at any hour, any day. Could be tooth pain, pricing questions, braces enquiry, or anything else.

2

AI Responds Instantly

SmileGuard replies within seconds — answers the dental question accurately and warms up the conversation naturally, making the patient feel attended to immediately.

3

Intent Detected

The AI detects when the patient is ready to book and smoothly transitions the conversation from informational to the appointment flow — without any awkward prompts.

4

Booking Flow

Collects name, phone number, and preferred appointment time — all within WhatsApp, no link, no form, no redirect. Fully inside the conversation the patient already started.

5

Confirmed & Saved

Confirmation sent to the patient. Reminder auto-fires 2 hours before the appointment. Lead saved to dashboard automatically — clinic team sees it without checking WhatsApp at all.

FEATURES

AI that handles patients.
Dashboard that tracks everything.

SmileGuard AI Agent

A trained AI agent that handles dental queries, booking flows, and patient conversations — respecting WhatsApp's 24-hour messaging window rule throughout every interaction.

AI Agent 24/7 Dental FAQs

Automatic Booking Flow

When booking intent is detected, the AI collects everything needed — name, phone, preferred time — and confirms the appointment inside WhatsApp without any staff involvement at all.

Auto Booking No Manual Entry WhatsApp Native

Full Clinic Dashboard

Leads, patients, pipeline, appointments, follow-ups, and analytics — all in one place. Clinic staff see everything without needing to touch WhatsApp at any point.

Live Data Lead Pipeline Analytics

Auto Follow-ups & Reminders

If a patient goes cold after enquiring, a follow-up fires automatically after 24 hours. Appointment reminders sent 2 hours before every booking — zero staff action needed.

Cold Lead Revival Pre-apt Reminder

Single-switch to Live

Runs in simulator mode for testing with no WhatsApp connection required. One config switch activates the real WhatsApp Business API — no code changes, no redeploy needed.

Simulator Mode One-switch Live No Redeploy

White-label Ready

Designed as one isolated deployment per clinic — clean, branded, and sellable. Each clinic gets their own instance with their branding. No shared data, no conflicts.

Per-clinic Deploy Custom Branding Isolated Data
SMILEGUARD AI

An AI agent trained
for dental clinics

SmileGuard isn't a generic chatbot — it understands dental terminology, handles common patient concerns, and knows when to move from answering questions to completing a booking.

Dental Knowledge Built In

Root canal, braces, implants, teeth cleaning, veneers — SmileGuard answers treatment questions accurately and explains procedures in plain language patients understand.

Intent Detection

When a patient signals they're ready to book, the AI smoothly shifts into the appointment flow — no awkward transitions, no repeated questions, no broken experience.

WhatsApp Compliant

Respects WhatsApp's 24-hour messaging window rule fully — the AI never sends messages outside the allowed window, keeping your clinic account safe and compliant.

Handoff to Staff

Complex cases, payment disputes, or situations requiring clinical judgment get flagged and routed to a human staff member instantly — AI knows its limits.

SmileGuard AI · DentGlow
Handling enquiries automatically
Active
Hello, what's the cost for braces in your clinic?
9:02 AM
Hi! Our braces start from ₹18,000 depending on the type — metal, ceramic, or invisible aligners. Would you like to book a free consultation to find out which is best for you?
9:02 AM
Yes, I'd like a consultation. I'm Arjun.
9:03 AM
Great, Arjun! What date works best for you? We have slots Monday to Saturday, 10 AM – 6 PM.
9:03 AM
This Friday at 3 PM?
9:04 AM
Friday, 3 PM — confirmed! Could I also get your phone number for our records?
9:04 AM
Sure, it's 98765 43210
9:05 AM
All Done!
Your consultation is booked for this Friday at 3 PM. We'll remind you 2 hours before. See you soon, Arjun!
9:05 AM
Arjun saved to lead dashboard
Booked
CLINIC DASHBOARD

Full visibility without
touching WhatsApp

The dashboard gives clinic owners a real-time view of every lead, appointment, and conversion — all driven by the AI running in the background.

Enquiries responded to
100%
AI availability
24/7
Manual staff effort for bookings
Zero
Revenue pipeline tracking
Live
Book Your Free Demo
DentGlow Dashboard
CLINIC DASHBOARD — LIVE
24
Leads This Week
18
Booked
75%
Conversion
WHITE-LABEL PRODUCT

One deployment per clinic.
Clean, branded, sellable.

DentGlow is designed to be deployed as a standalone product per clinic — not a shared platform. Each client gets their own isolated instance.

Isolated Data

Each clinic's data lives in its own database. No cross-clinic data sharing, no risk of patient information leaking between deployments — ever.

Custom Branding

Clinic name, logo, and AI agent persona customized per deployment. Patients interact with a branded experience — not a generic chatbot tied to another product.

Fast Onboarding

A new clinic can be live in days. Connect their WhatsApp Business number, configure the AI persona with clinic-specific knowledge, and the system is ready to take patients.

DentGlow Demo
Live Demo~30 minutes
Patient messages at 9 PM AI books in under 3 min
LIVE DEMO

Watch the AI book a
patient in real time

See a patient message arrive at 9 PM, SmileGuard respond instantly, detect booking intent, collect all details, and confirm the appointment — all automatically, in under 3 minutes.

Patient messages at 9 PM
AI replies instantly — no staff needed, no delay, no missed opportunity.
Appointment confirmed inside WhatsApp
Zero links, zero forms — the entire booking happens in the chat the patient already started.
Lead appears in dashboard immediately
Clinic sees the new booking without checking WhatsApp or entering anything manually.
Book Your Free Demo
"DentGlow's AI receptionist handles incoming WhatsApp queries even at midnight. Patients get answers, appointments get booked — and by morning I have a full list ready without lifting a finger. My front desk now focuses entirely on in-clinic experience instead of answering the same questions all day."
P
Dr. Priya Nair
Smile Care Dental, Kochi
FAQ

Common questions
about DentGlow

Is SmileGuard a real AI or just auto-replies?
SmileGuard is a purpose-built AI agent trained specifically for dental clinic contexts — not a template-based auto-responder. It understands dental terminology, holds multi-turn conversations, detects booking intent from the patient's phrasing, and adapts its responses based on what the patient says. It behaves like a trained receptionist, not a decision-tree chatbot.
What happens when the AI can't handle a query?
When a query is outside the AI's scope — complex clinical questions, payment disputes, urgent emergencies — SmileGuard flags it and routes the conversation to a human staff member instantly. The staff member sees the full conversation history and picks up without the patient needing to repeat anything.
Does it work with our existing WhatsApp number?
Yes. We connect DentGlow to your existing WhatsApp Business number via the official Meta WhatsApp Business API. Your number stays the same — patients message you on the number they already have saved. We handle the API connection and configuration during onboarding.
What is the simulator mode used for?
Simulator mode lets you test the entire DentGlow system — AI conversations, booking flows, dashboard updates, reminders — without connecting your real WhatsApp number. This is used during setup and training so your team can see exactly how it works before going live. Switching to live requires a single config change — no code, no redeploy.
Is patient data safe and private?
Yes. Each clinic gets its own isolated database instance — patient data is never shared with or visible to any other clinic on the platform. All data is stored on Supabase with row-level security, encryption at rest, and regular backups. Patient information is treated with the same privacy standards required in healthcare.
How long does it take to go live?
Most clinics go live within 3–7 days. This includes WhatsApp API connection, AI persona configuration with your clinic's specific knowledge base, dashboard setup, team walkthrough, and simulator testing. Because it's a single per-clinic deployment, setup is fast and highly focused on your specific context.
GET DENTGLOW

Never miss another
patient again

Book a free demo — watch SmileGuard handle a real booking flow live in 30 minutes. See it book a patient end-to-end before committing to anything.

Book Free Demo WhatsApp Us

No commitment. We'll reach out on WhatsApp within 24 hours.